OSHA recordkeeping software

OSHA recordkeeping software for construction crews

SiteSafetyHQ is built for construction subs and trade contractors of 11 or more people, the point where OSHA's recordkeeping rule applies. A worker reports an injury from a phone in about two minutes; the software makes the recordable-or-not call with the exact rule cited, fills OSHA's own Forms 300, 301, and 300A, watches every posting and filing deadline, and submits the 300A to OSHA electronically.

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Flat price by company size · No card · No demo call

SiteSafetyHQ home screen: setup checklist complete and a What's-due panel showing a Form 301 deadline

What the software actually does

Two-minute incident reports from a phone Photos included. Reporting keeps working offline on jobsites and syncs when signal returns.
The recordable-or-not decision, guided The 29 CFR 1904 questions asked one at a time, with the exact rule cited at every step, so the call is defensible later.
OSHA's own forms, filled The report flows onto the official fillable Form 300 log, Form 301 incident report, and Form 300A annual summary. Privacy cases are masked the way 1904.29 requires.
Deadline autopilot The February 1 wall posting, the March 2 electronic filing, the April 30 takedown, and each case's 7-day Form 301 clock, with email reminders and a calendar feed.
300A e-filed to OSHA Direct submission to the Injury Tracking Application from inside the app on the Company plan, validated CSV export on every plan.
TRIR and DART always current Five years of records export-ready for the day a general contractor asks.
Workers' comp first report Produced from the same intake, so nothing gets typed twice.
Annual Summary (300A) walkthrough: year totals, employment information, and a completed executive certification

The February problem, solved in August

Most crews meet OSHA recordkeeping twice a year: the day someone gets hurt, and the week of February 1, when the 300A is suddenly due on the wall and nobody remembers where the log lives. SiteSafetyHQ totals the 300A from the log all year, chases the two payroll numbers it needs in January, routes the executive signature that 1904.32 requires, prints the wall copy, and files the electronic submission before March 2. You get reminded ahead of every date, and the page shows done when it's done.

Worker in a hard hat, safety glasses, and hi-vis vest checking a phone on a steel-frame jobsite

Built for the phone in a work glove

The person who sees the injury is on a roof or in a trench, not at a desk. Reporting works on any phone from the browser, installs to the home screen without an app store, keeps working with no signal, and asks plain questions in plain language. The office sees the report the moment it syncs, makes the recordability call with the rules on screen, and every form after that fills itself.

What it costs

The price is on the page, which is rarer in this category than it should be. Flat by company size, never per seat, so putting the whole crew on it costs nothing extra.

$39/mo

Crew · up to 15 people on the roster

Everything OSHA requires, deadlines watched, offline phone reporting.

$99/mo

Company · up to 50 people

Adds direct ITA e-filing, the TRIR dashboard, and the prequal pack.

$199/mo

Pro · unlimited people for crews over 50

Multiple permanent locations, separate logs, one account.

Annual billing is two months free. Every plan starts with a 14-day free trial, no card required. Full pricing and plan details.

How it compares

The big EHS suites are built for safety departments: inspections, audits, permits, and a sales call to learn the price. SiteSafetyHQ is built for the office manager or owner who got handed the safety paperwork at a company with no safety department. If your problem is Part 1904, the 300 log, and a GC asking for TRIR, this is the purpose-built tool; the honest comparison with one incumbent is written up at SiteSafetyHQ vs SafetyCulture, and every way to keep the log, including paper and spreadsheets, is laid out in the 300 log options guide.

Try the workflow before the trial

The free OSHA 300 Log builder runs in your browser with no signup, and your records never upload anywhere. It is the same recordkeeping thinking with none of the automation; when you want the phone intake, the recordability guidance, the deadlines, and the e-file, the trial is two minutes away.

Common questions

Does SiteSafetyHQ e-file the 300A to OSHA?

Yes. On the Company plan the 300A is submitted directly to OSHA's Injury Tracking Application from inside the app, and a validated CSV export for OSHA's upload page is included on every plan. Requirements are checked before submission so a filing doesn't bounce.

Is it priced per seat?

No, never. Plans are flat by company size: $39, $99, or $199 a month. The whole crew can report incidents without the bill changing.

My company has 10 or fewer employees. Do we need this?

If you had 10 or fewer employees at all times during the last calendar year, OSHA's routine recordkeeping rules do not apply to you (29 CFR 1904.1), though severe injuries must still be reported to OSHA directly. That is why SiteSafetyHQ says it is built for crews of 11 or more: that is where the log becomes law. Confirm your situation at osha.gov/recordkeeping.

Does it work offline?

Yes. Incident reporting works with no signal; reports and photos queue on the phone and sync automatically when coverage returns.

Is there a free version?

The paid app has a 14-day free trial rather than a free tier. The free tools on this site, the 300 Log builder, the TRIR calculator, and the toolbox talks, are genuinely free, run in your browser, and stay that way.

How is injury data protected?

Injury narratives and medical details are encrypted in the database, privacy cases are masked on the log per 1904.29, access is role-based, every change is audit-logged, and the whole account exports in one click. Your records belong to you.

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